OIL RECORD BOOK PART 1 - Machinery Space Operations

               It Shall be provided to every oil tanker of 150 tons gross tonnage and above and every ship of 400 tons gross tonnage and above, other than oil tankers, to record machinery space operations. When making entries in the Oil Record Book Part I, the date, operational Code and item number shall be inserted in the appropriate Columns and the required particulars shall be recorded chronologically in the blank spaces. Each completed operation shall be signed for and dated by the officer or officers in charge. The master of the Ship shall sign each completed page.

LIST OF ITEMS RECORDED

(A) BALLASTING OR CLEANING OF OIL FUEL TANKS
1. Identity of tank(s) ballasted.
2. Whether cleaned since they last contained oil and, if not, type of oil previously carried.
3. Cleaning process:
  • position of ship and time at the start and completion of cleaning;
  • identify tank(s) in which one or another method has been employed (rinsing through, steaming, Cleaning with chemicals; type and quantity of chemicals used, in m3);
  • identity of tank(s) into which cleaning water was transferred and the quantity in m3
4. Ballasting:
  • position of ship and time at start and end of ballasting;
  • Quantity of ballast if tanks are not cleaned, in m3.
(B) DISCHARGE OF DIRTY BALLAST OR CLEANING WATER FROM OIL FUEL TANKS REFERRED TO UNDER SECTION (A)
5. Identity of tank(s).
6. Position of ship at start of discharge.
7. Position of ship on completion of discharge.
8. Ship's speed(s) during discharge.
9. Method of discharge:
  • Through 15 ppm equipment;
  • To reception facilities.
10. Quantity discharged, in m3.
(C) COLLECTION, TRANSFER AND DISPOSAL OF OIL RESIDUES (SLUDGE)
11. Collection of oil residues (sludge). Quantities of oil residues (sludge) retained on board. The quantity should be recorded weekly1: (This means that the quantity must be recorded once a week even if the voyage lasts more than one week):
  • identity of tank(s)
  • Capacity of tank(s) .................... m3
  • total quantity of retention ............ m3
  • quantity of residue collected by manual operation …………………..m3
(Operator initiated manual collections where oil residue (sludge) is transferred into the oil residue (sludge) holding tank(s).)
12. Methods of transfer or disposal of residue (sludge). State quantity of oil residues transferred or disposed of, the tank(s) emptied and the quantity of contents retained in m3:
  •  to reception facilities (identify port)
  • to another (other) tank(s) (indicate tank(s) and the total content of tank(s));
  • incinerated (indicate total time of operation);
  • other method (state which).
(D) NON-AUTOMATIC STARTING OF DISCHARGE OVERBOARD, TRANSFER OR DISPOSAL OTHERWISE OF BILGE WATER WHICH HAS ACCUMULATED IN MACHINERY SPACES
13. Quantity discharged, transferred or disposed of, in m3. 3
14. Time of discharge, transfer or disposal (start and stop).
15. Method of discharge, transfer, or disposal:
  • through 15 ppm equipment (state position at start and end);
  • to reception facilities (identify port)2;
  • to slop tank or holding tank or other tank(s) (indicate tank(s); state quantity retained in tank(s), in m3).
(E) AUTOMATIC STARTING OF DISCHARGE OVERBOARD, TRANSFER OR DISPOSAL OTHERWISE OF BILGE WATER WHICH HAS ACCUMULATED IN MACHINERY SPACES
16. Time and position of ship at which the system has been put into automatic mode of operation for discharge overboard, through 15 ppm equipment.
17. Time when the system has been put into automatic mode of operation for transfer of bilge water to holding tank (identify tank).
18. Time when the system has been put into manual operation.
(F) CONDITION OF THE OIL FILTERING EQUIPMENT
19. Time of system failure
20. Time when system has been made operational.
21. Reasons for failure.
(G) ACCIDENTAL OR OTHER EXCEPTIONAL DISCHARGES OF OIL
22. Time of occurrence.
23. Place or position of ship at time of occurrence.
24. Approximate quantity and type of oil.
25. Circumstances of discharge or escape, the reasons therefore and general remarks.
(H) BUNKERING OF FUEL OR BULK LUBRICATING OIL
26. Bunkering:
  • Place of bunkering.
  • Time of bunkering.
  • Type and quantity of fuel oil and identity of tank(s) (state quantity added, in tonnes and total content of tank(s)).
  • Type and quantity of lubricating oil and identity of tank(s) (state quantity added, in tonnes and total content of tank(s)).
(I) ADDITIONAL OPERATIONAL PROCEDURES AND GENERAL REMARKS


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